04 — ACTIVITY SEQUENCING
From Initiationto Evaluation
Logical flow and sequence of major activities for the SmartQ system development.
Start
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1. Project Planning
- Define project objectives and scope
- Identify stakeholders
- Develop project schedule
- Identify project risks
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2. Requirements Analysis
- Conduct interviews with Registrar personnel
- Gather requirements from students and clients
- Analyze existing process
- Define functional and non-functional requirements
- Define data privacy and access requirements
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3. System Design
- Design system architecture
- Design database (ERD)
- Design user roles and permissions
- Design user interface
- Design workflows and processes
- Design reports and dashboard
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4. System Development
- Develop system modules (queue reservation, document tracking)
- Develop notification features
- Develop administrator dashboard
- Develop reports and analytics
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5. System Integration
- Integrate database and application modules
- Integrate queue reservation and monitoring
- Integrate request and document tracking
- Integrate notifications
- Integrate dashboard and reporting
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6. Testing and Quality Assurance
- Prepare test plan and test cases
- Conduct unit, integration, and system testing
- Conduct queue monitoring tests
- Conduct security and privacy testing
- Conduct user acceptance testing (UAT)
- Fix identified issues
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7. Deployment and Implementation
- Prepare production environment
- Deploy application and database
- Configure Registrar staff accounts
- Conduct initial setup
- Conduct user orientation/training
- Pilot implementation
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8. Documentation
- Prepare technical documentation
- Prepare administrator manual
- Prepare user manual
- Document testing results
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9. Project Closure and Evaluation
- Conduct final evaluation
- Resolve final issues
- Final presentation/demonstration
- Turn over system to Registrar
- Prepare maintenance recommendations
- Obtain project acceptance
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End